To apply for any board position, you may submit a resume and/or fill out the WVCIDC Board Application  and turn it into the President’s folder located near the sink in the Design Resource Center or email it to Donna Leahy at dleahy03@gmail.com.

Board Member Duties and Responsibilities

All Board Members Are Required To:

  • Attend Board Meetings- Currently 2 x per month, Date/Time TBD
  • Must be able to commit to the position for a period of one (1) year.
  • Represent our Club in an ethical and professional manner and be generally supportive to other Board Members and Club Members.

Officers:

President

The WVCIDC President’s focus is to create programs of interest for the student members. The President is the link between the students, department faculty, and the professional community. The President is responsible for making sure the activities of the Club uphold the Mission Statement, and enhance student’s educational experience. All Board members will escalate issues to the President for resolution.

Scope of position:

  • Inspire leadership.
  • Contribute time and/or advice to committees.
  • Be a member of ASID, IIDA, NKBA (Club to pay for required memberships).
  • Ensure enforcement of By-Laws.
  • Manage compliance with student chapter alliance responsibilities (per By-Laws).
  • Manage compliance with West Valley College Inter-Club-Council (per By-Laws).
  • Receive and distribute correspondence, information, materials and other items from the professional interior design community and other sources.
  • Attend at least 1 meeting or event for each student chapter alliance per year.
  • Attend at least 1 chapter meeting per Association (ASID, IIDA, NKBA) per year.
  • Preside at all scheduled IDC Board meetings and general meetings.

 

President-Elect (Open)

The WVCIDC Vice President is responsible for learning the job of President, and will become the President at the Fall Kickoff. This is an opportunity to obtain experience in leading a high caliber student organization. It will allow the position holder to gain insights into how the organization functions, and what they may do to grow and improve it in their term as President.

Scope of position:

  • Help lead Board meetings and assist President with Club business where needed.
  • In the absence or disability of the presiding President, assume and perform the duties of the President.
  • Be a member of ASID, IIDA, NKBA (membership paid by Club).

 

Treasurer (ICC Rep) (Open)

The WVCIDC Treasurer receives and deposits all Club funds in the name of the chapter to the student chapter bank account. The Treasurer prepares the chapter budget and makes financial reports to the club. The Treasurer also attends weekly ICC meetings as representative of the club, and is responsible for submitting the Club re-Chartering forms to the ICC and procuring charter monies each semester.

Scope of Position:

  • Be responsible for cash receipts and disbursements and maintain financial documents.
  • Attends all IDC Board meetings.
  • Work with President to develop yearly budget.
  • Attends or delegates attendance to West Valley College Inter-Club Council meetings as a representative of the club.
  • Submit the club re-chartering forms to the ICC and procuring charter money each semester.

 

Secretary (Open)

The Secretary keeps records of all Board meetings and distributes the minutes in a timely manner. The secretary is responsible for keeping an archive of all club activity flyers, photos, and written documents.

Scope of Position:

  • Coordinate with President to schedule Board meetings and send out meeting agenda.
  • Attend all Club board meetings
  • Record the minutes of the Board and disperse them to the Board members in a timely manner
  • Submit meeting agenda to President for approval
  • Maintain file of  written documents, flyers, and photos after event

 

 

Liaisons:

VP/ASID Liaison 

The ASID Liaison will attend monthly   ASID (CA Pen) chapter meetings and share upcoming events and opportunities with the Board. The ASID Liaison will host at least one ASID sponsored event per semester that pertains to the goals of both ASID and the Club

Scope of Position:

  • Be a member of ASID.
  • Set up a membership/informational table at all Fall and Spring Kickoffs.
  • Post all ASID events open to students on Website, Social Medial, and Events Calendar, and/or submit to Communications Chair for posting.
  • Promote national ASID scholarships and competitions to student chapter
  • Provide monthly feedback to SRB regarding ASID West Valley Chapter activities, questions, and concerns for inclusion in report to the CA Pen ASID chapter
  • Attend all IDC Board meetings and provide updates as they pertain to ASID chapter and/or national activities.

 

VP/IIDA Liaison 

The IIDA Liaison will attend monthly meetings with the IIDA Silicon Valley Student Affairs VPs. The IIDA Liaison will plan at least one IIDA sponsored event per semester that pertains to the goals of both IIDA and WVCIDC

Scope of Position:

  • Be a member of IIDA
  • Obtain a roster of West Valley College/ IIDA members from the parent organization.
  • Raise students’ awareness about the value of the IIDA membership
  • Help plan IIDA City Center student events
  • Attend the IIDA Silicon Valley Board meetings
  • Post all IIDA events open to students on Website, Social Media, and Events Calendar, and/or submit to Communications Chair for posting.
  • Set up a membership/informational table at all Fall and Spring Kickoffs.
  • Attend all Club Board meetings and provide updates as they pertain to IIDA chapter and/or national activities.

 

VP/NKBA Liaison

The WVCIDC NKBA Liaison acts as a link between the WVCIDC and the NKBA.  The NKBA Liaison will attend monthly local NKBA chapter meetings.  The NKBA Liaison will plan a least one event per semester that pertains to the goals of both NKBA and WVCIDC in communication with the Activities Chair to make sure events are diverse in topics and do not overlap in terms of dates and times.

Scope of Position:

  • Be a member of NKBA
  • Attend local NKBA chapter meetings, and promote the meetings to the WVCIDC NKBA student members
  • Plan at least one NKBA sponsored event per year
  • Submit all annual NKBA student chapter qualification forms (Student Chapter Activity/Financial Report) in a timely manner.
  • Continue to update WVCIDC on the requirements maintained by the parent organization to sustain a student chapter
  • Post all IIDA events open to students on Website, Social Medial, and Events Calendar, and/or submit to Communications Chair for posting.
  • Obtain a roster of West Valley College/NKBA members from the parent organization
  • Promote participation in NKBA scholarships/design competitions.
  • Attend all IDC Board meetings and provide updates as they pertain to NKBA chapter and/or national activities.

 

Permanent Committee Chairs:

Membership Chair 

The WVCIDC Membership Chairperson is responsible for maintaining the Club’s membership roster and acting as a liaison between the general membership and the WVCIDC Board.

Scope of Position: 

  • Act as the spokesperson for member recruiting. Be available to provide information and recruit West Valley students to become members of the Club.
  • Help coordinate and attend the “Fall and Spring Kickoff Events” and all other membership drives.
  • Sign up new and renewal members and collect payments. Forward membership fees to Treasurer.
  • Send “Membership Letter”, by email, to all members after processing is complete.
  • Create and maintain an updated Membership Roster and also the List of Past Members.
  • Periodically check Membership Drop box located in the Design Library and re-stock payment envelopes.
  • Attend at least one Board meeting per month.

 

Design Resource Center Chair  (Co-Chair open)

The WVCIDC Design Library Chair maintains and updates the materials and information in the Club sponsored Design Resource Center. The Chairperson also ensures that the room itself is kept in a presentable manner and also gather and maintain design materials. This is a great opportunity to meet with vendors and learn about the various materials. Responsibilities can be shares with many Co-chairs. Will also, coordinate with Architecture Club and Fashion Design Club presidents to ensure all students respect the space and have resources available.

Scope of Position:

  • Make sure sample materials are organized and labeled, so that all interior design students can easily locate items needed.
  • Communicate with designers, vendors and other persons who have items they would like to donate. Travel to pick them up or meet the donor at West Valley. Also, communicate with other students who have obtained samples.
  • Coordinate with RAFT and other facilities to pass on the donated items, which the Design Library cannot use.
  • Occasionally, contact vendors to obtain specific materials requested by students.
  • Maintain the supply of office supplies, which are available for the students use. These include staplers, pens, scissors, paper cutters, etc.
  • Maintain and update magazines on a monthly basis. New copies are put in the plastic covers.
  • Maintain Textbook and reference library. All items are to be kept on location.
  • Organize Design Library cleanup days, if necessary.
  • Recruit volunteers to assist as Design Library committee members, as needed.
  • Attend at least one Board meeting per month.

 

Activities Chair (Open)

The Activities Chair works with the President to coordinate seminars, workshops, tours, or further activities that enhance student’s educational experience.  Responsible for Club hosted events only, including one kickoff and one or more other events per semester.

Scope of position:

  • Contact possible speakers/facility guides/workshop leaders, with Presidents guidance
  • Collaborate with Communications Chair, if necessary, to advertise and organize the event.
  • The Activities Chair also works closely with the Hospitality Chair.
  • Organize meeting facilities if necessary.
  • Organize an Activities Sub-Committee if needed.
  • Attend at least one IDC Board meeting per month.

 

Hospitality Chair  (Co-Chair Open)

Works closely with the Activities Chair. Organizes the setup, decor, food and beverages at Club sponsored events.

Scope of Position:

  • Coordinates with Activities chair to determine Food and Decoration for Club event.
  • Coordinate sources of food, usually from a combination of Campus Cafe, Costco or home-made items.
  • The Hospitality Chair will need to be willing and able to pay for items out of pocket and wait for reimbursement from the ICC Treasurer.
  • Attend at least one IDC Board meeting per month.

 

Communications Chair 

The Communications Chair supports the Club website (wvcidc.org) and Facebook page as needed to ensure its reliability as an essential resource for the Club and department. Chair will also help to create advertisement fliers for Club events. This position will require digital media, and some web-based skills.

Scope of position: 

  • Work with Activities Chair to create advertisements for Club events.
  • Post advertisements and content on Club website, Facebook page, and other social media venues, as needed by board members.
  • Must be knowledgeable in WordPress and various social media venues, or at least be willing to be trained in these areas.
  • Chair will have support of Webmaster consultant for any problems concerning the site.
  • Organize a Communications Sub-Committee if needed.
  • Attend at least one IDC Board meeting per month.

 

Fundraising Chair (Open)

The Fundraising Chair is responsible for identifying and implementing viable fundraising opportunities for the Club. These events will benefit the Club and provide public exposure for the Interior Design Program at West Valley College.

Scope of position:

  • Maintain the Amazon Affiliate links on textbook and reading lists located on website.  Encourage or create other opportunities to share these links for fundraising purposes.
  • Create and/or maintain at least one fundraising event per academic year. Events should be mindful of the Interior Design Club mission statement.
  • Organize a Fundraising Sub-Committee and locate volunteers for specific events if needed.  Delegate duties to sub-committee members and volunteers.
  • Work with the Activities Chair, and Affiliation Liaisons to seek sponsorship for events.
  • Attend at least one IDC Board meeting per month.

 

Philanthropy Chair 

The Philanthropy Chair is the Project Manager for our Philanthropy Projects. The Chair will be the team lead in communication with the clients, team and faculty advisor.

Scope of position:

  • Identify possible interior design or space planning projects, which can be completed within a semester or possibly in stages. Community outreach projects where our design skills and time can be offered to a client in need.
  • Once project is approved and faculty advisor is identified, the Philanthropy Chair will be the lead coordinator for the project and be contact person for the client.
  • Must demonstrate the ability to work with other WVC departments, as well as the outside community.
  • Attend at least one IDC Board meeting per month.

 

Green Chair (USGBC) (Open)

The Green Chair coordinates tours or learning events that pertain to a current Green topic of interest.

Scope of position:

  • Educate our members about this increasingly important element of Interior Design.
  • Help Club lead the Interior Design Department and students in becoming increasingly “green”.
  • Attend at least one IDC Board meeting per month.

 

Scholarship and Competitions Chair (Open)

The Scholarship/Competition Chair is responsible for keeping students up to date regarding current contests, scholarships, and other similar opportunities within the design community. The Chair communicates with ASID, NKBA and IIDA and instructors as needed to coordinate for collection and selection of scholarship submissions.

Scope of position:

  • Maintain and make available to members a list of Club and industry organization competitions.
  • Attend at least one IDC Board meeting per month.